| | | | | | | | Agenda Item - 3.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Tom DaRé
| | Dept.: | City Manager
| Dept.: | Police Chief
| | Subject: | Authorize issuance of a purchase order with Motorola Solutions for mobile vehicle-mounted radios. (Cost: $87,078) (Action Item) | Date: | 9/14/2021 |
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| | | | | | | | OBJECTIVE
For the City Council to authorize the issuance of a purchase order to Motorola Solutions in the amount of approximately $87,078 for seven (7) mobile vehicle-mounted radios. |
| | | | | | | | BACKGROUND
In Fiscal Year 2019-20, the City Council appropriated funds for the purchase and full outfitting of five (5) patrol vehicles and two (2) traffic enforcement trucks. Due to pandemic-related delays, however, the City was unable to procure new patrol vehicles prior to June 30, 2020.
In order to get additional patrol cars “on the street” as quickly as possible, Public Works Fleet agreed to outfit and put into service vehicles intended for changeovers. In order to do this radios were removed from police vehicles not in use during the pandemic, but this left the Department with no radios for those vehicles and no spares. Purchasing seven (7) mobile vehicle-mounted radios will restore the fleet’s communications capabilities and allow for three spare radio(s). |
| | | | | | | | DISCUSSION
Motorola is the exclusive provider to the County of Orange for its countywide inter-agency and public safety radio system. Motorola's radio transceivers, accessories, and parts support the P25, 800 MHz radio network for the County of Orange.
The full line of 800 MHz radio subscriber equipment contains programming information that is locked by a unique System Key, which is only issued to the County of Orange. All radio transceivers contain hardware and a System Key or Factory Software customized to the County of Orange. In addition, all Law and Fire agency subscriber equipment is equipped with hardware encryption that cannot be removed and is specific to the County's public safety platform.
Pursuant to Garden Grove Municipal Code Section 2.050.060(c), Motorola Solutions is a single source provider for the mobile vehicle-mounted radios utilized by the Police Department. The City may use the Orange County Equipment and Services Price Book Agreement #MA-060-21010004 for the purchase of patrol vehicle radios from Motorola. |
| | | | | | | | FINANCIAL IMPACT
In FY 2019-20, funds were appropriated for the purchase of five (5) “fully equipped” patrol vehicles and two (2) “fully equipped” Traffic enforcement vehicles. Due to pandemic-related delays in procurement, funds were carried over to FY 2021-22 to execute this project. There is no additional impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the approximate amount of $87,078 to Motorola Solutions for the purchase of (7) mobile vehicle-mounted radios; and
- Authorize the City Manager or his designee to execute the purchase order and make any minor modifications as necessary thereto on behalf of the City.
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