| | | | | | | | Agenda Item - 3.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Tom DaRé
| | Dept.: | City Manager
| Dept.: | Police Chief
| | Subject: | Award a contract to Blue Violet Networks LLC, to install a new jail surveillance camera system. (Cost: $91,435.53) (Action Item) | Date: | 9/14/2021 |
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| | | | | | | | OBJECTIVE
To obtain City Council approval to award a contract to Blue Violet Networks LLC to install a new jail surveillance camera system. This system will replace the old system that is currently in use. |
| | | | | | | | BACKGROUND
The Garden Grove Police Department maintains a three cell temporary holding facility and is responsible for the safety and security of the staff as well as the inmates. Funds were allocated in the 2019-2020 budget and carried over into the 2020-2021 budget, authorizing the replacement of the current jail surveillance camera system. The current system has been in use for approximately 10 years and requires constant maintenance. As technology is ever evolving, it is important to replace the system as it reaches its end-of-life.
In November 2020, a request for proposal was issued for the replacement of the Garden Grove Police Department jail surveillance camera system. On December 17, 2020, six proposals were received but all six proposals exceeded the amount budgeted for the project. At that time, staff recommended rejecting all six proposals and reissuing the request for proposal. |
| | | | | | | | DISCUSSION
In May 2021, the Request for Proposal (RFP S-1276-A) was reissued and 11 companies submitted proposals for consideration. After an extensive process, four staff members rated the proposals on the basis of qualifications, customer service, quality of proposed equipment, and experience. Based on the evaluation results, Blue Violet Networks LLC rated the highest in qualifications and its ability to provide professional services for this project. Below are the final ratings with the highest score being the most qualified:
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Blue Violet
Networks, LLC.
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Convergint Technologies,
Inc.
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Celplan Technologies,
Inc.
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Triton Global Services, Inc.
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Veterens
Communication
Services, Inc.
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Leverage Information Services, Inc.
|
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343
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335
|
300
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292
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291
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288
|
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Sierra
Group
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Golden Star
Technology Inc.
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Datagear Inc.
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Comlock Security Group
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Scansys Inc.
|
|
280
|
261
|
249
|
245
|
109
|
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| | | | | | | | FINANCIAL IMPACT
Per the agreement, total compensation for the first two (2) years under this agreement shall not exceed the amount of $91,435.53, which includes: ($89,239.79) for all labor, parts and equipment needed to complete the project and the first (included) and second year of the Avigilon System Maintenance and Support Services ($2,195.74).
Public Safety Prop 172 funds were previously budgeted and carried over to FY 2021-22 to execute this project. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a two year contract to Blue Violet Network LLC, with an option to extend the agreement for two additional years for professional installation and maintenance services of the jail camera surveillance system;
- Authorize the City Manager or his designee to execute the contract on behalf of the City and make minor modifications as appropriate; and
- Authorize the City Manager or his designee to execute option years on behalf of the City.
By: Lieutenant Brian Dalton
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