The Public Works Department, Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires various auto parts and labor to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the need of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor.

Specifications were prepared and sent to prospective bidders as required. Three bids were received and the bid results are as follows:

 All bids were found to be responsive. The bid results are a sampling of the labor rates (Body rate, Paint rate, Frame rate, and Mechanical rate) and Ford parts used in this contract. The requesting department anticipates increased volume over the next five (5) years. Due to availability issues obtaining quotes for the services provided under this contract, it is necessary to provide blanket purchase orders for each of the three (3) vendors. The lowest bidder, Global Collision Center, will be designated as the primary vendor, Big Ron’s Auto Body and Paint will be the secondary vendor, and Caliber Collision will be the third vendor contact.

The financial impact to the Fleet Management Fund would be $150,000.  There is no impact to the General Fund. 

It is recommended that City Council:

• Authorize the Finance Director to issue three (3) purchase orders for miscellaneous auto parts and labor in a fixed amount collectively not-to-exceed $150,000 per year, for five (5) years, and to be divided between Global Collision Center, Big Ron's Auto Body and Paint, and Caliber Collision with a renewal to be reviewed annually by the City Manager.

By: Steve Sudduth, Equipment Maintenance Supervisor