Item Coversheet

Agenda Item - 3.f.


City of Garden Grove


INTER-DEPARTMENT MEMORANDUM

To:Scott C. Stiles

From:Maria Stipe
Dept.:City Manager 

Dept.: City Manager 
Subject:

Appropriation of Fiscal Year 2020-21 Community Power Resiliency funds and authorization of a purchase order for a portable generator to Valley Power Systems, Inc. (Cost:  $145,000) (Action Item)

Date:6/22/2021
OBJECTIVE

To obtain City Council approval to appropriate FY 2020-21 Community Power Resiliency funds and issue a purchase order to Valley Power Systems, Inc. for a portable emergency generator.

BACKGROUND

In March 2021, the California Governor’s Office of Emergency Services (Cal OES) approved a FY 2020-21 Community Power Resiliency grant allocation for Garden Grove in the amount of $300,000.  Eligible activities under the grant include the procurement of generators and generator connections for essential facilities, and development and update of continuity/contingency plans for electrical disruptions.
DISCUSSION

To meet the terms of the grant, staff obtained a quote for a portable 330 kva emergency generator for use at various City facilities from Valley Power Systems, Inc. The quote includes a Sourcewell discount of 35%.  Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of the recent Sourcewell competitive bid program, which is incorporated in the quote from Valley Power Systems, Inc.  Additionally, a $12,652.00 discount will also be applied to the price if the generator is purchased in June.  The results deem Valley Power Systems, Inc. as the lowest responsive bid. 

 

Valley Power Systems, Inc.                           $133,333.00 + Tax

Atlas Copco portable 330 kva generator,

camlocks, paralleling, freight, CARB permit

 

The remaining funds will be used to develop and update emergency plans to effectively address electrical and other emergencies that may occur in the City.

FINANCIAL IMPACT

There is no impact to the General Fund.  The full project will be funded by the Community Power Resiliency $300,000 grant.
RECOMMENDATION

It is recommended that the City Council:

 

  • Authorize the appropriation of FY 2020-21 Community Power Resiliency grant funds in the amount of $300,000 to the FY 2020-21 City budget; and
  • Authorize the Finance Director to issue a purchase order in the amount of $133,333.00 + Tax to Valley Power Systems, Inc. for the purchase of one (1) Atlas Copco portable 330 kva generator.

 




ATTACHMENTS:
DescriptionUpload DateTypeFile Name
Grant Award Letter6/15/2021LetterSigned_Notification_letter._2020_Community_Power_Resiliency_Allocation.pdf
Valley Power Systems, Inc. Quote6/15/2021Backup MaterialCity_of_GG_QAS_330_kva_quote_Sourcewell_in_stock_06.15.21.pdf