The Public Works Department has two (2) vacuum trailers that currently meet the City’s guidelines for replacement and were approved through the Fiscal Year 2021/22 budget process. 

Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #012418-CMW. The results deemed Ditch Witch West as the lowest responsive bid.

          Ditch Witch West                                               $79,802.02*

* This price includes all applicable tax and destination charges.

There is no impact to the General Fund. The financial impact is $79,802.02 to the Fleet Management Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $79,802.02 to Ditch Witch West for the purchase of two (2) new Public Works vacuum trailers.

By: Steve Sudduth, Equipment Maintenance Supervisor