Item Coversheet

Agenda Item - 3.a.


City of Garden Grove


INTER-DEPARTMENT MEMORANDUM

To:Scott C. Stiles

From:William E. Murray
Dept.:General Manager 

Dept.: Public Works 
Subject:

Adoption of Resolutions approving the biennial budget for Fiscal Year (FY) 2021-22 and FY 2022-23; re-appropriate project balances and encumbrances from FY 2020-21; and setting the FY 2021-22 appropriations limit. (Action Item)

Date:6/22/2021

OBJECTIVE

For the Garden Grove Sanitary District Board (GGSD) to conduct a public hearing and adopt Resolutions approving the biennial budget for Fiscal Year 2021-22 and Fiscal Year 2022-23; re-appropriate project balances and encumbrances from Fiscal Year 2020-21; and setting the Fiscal Year 2021-22 appropriations limit. 

BACKGROUND

On June 23, 2020, Council adopted the City’s amended budget for FY 2020-21. During FY 2020-21, a number of operational goals were met along with the completion of capital improvement projects.  Accomplishments related to the GGSD include:

 

 

  • Reduction of Sanitary Sewer Overflows; 
  • Completion Construction of Sewer System Rehabilitation Plan Phase I – Sewer Main Replacement Project 1
  • Removal and replacement of 45 manhole rings and covers;
  • Inspection of approximately 2,500 out of 9,700 manholes;
  • Completion of closed circuit television (CCTV) work for 375,761 linear feet of sewer line and approximately 375,761 linear feet of cleaning;
  • Continued implementation of the Sewer Main Cleaning Program, Manhole Inspection Program, Hot Spot Cleaning Program, CCTV Roving Checks Program and Electrical Mechanical Maintenance Program for the GGSD’s lift stations;
  • Completion of the Root Control Program covering 16,698 linear feet of sewer lines;
  • Treated 1,198 manholes through the Insect Spraying Program;
  • Diverted 6 possible sewer system overflows;
  • Continued flow monitoring throughout the system;
  • Repaired 17 sewer main defects identified through the Sanitary Sewer Rehabilitation Plan;
  • Completion of the cleaning of 620 hot spots;
  • Compliance with the State Water Resources Control Board’s Statewide General Waste Discharge Requirement (WDR) mandates;
  • Compliance with waste diversion goals of AB 939 (50% diversion), AB 341 (Commercial Recycling), SB 1383 (Short-Lived Climate Pollutants: Methane Emission) and AB 1826 (Commercial Organics Recycling);
  • Compliance with National Pollutant Discharge Elimination System Trash Amendment;
  • Secured grant funding from CalRecycle’s Oil Payment Program and City/County Beverage Container Recycling Program to support the City’s Used Motor Oil Residential Collection Program and liter abatement at City park sites;
  • Compliance with all South Coast Air Quality Management District and Orange County Health Care Agency regulations and rules related to the management of closed landfills; and
  • Enforce the Fats, Oils, and Grease ordinance (FOG) through inspections of food service establishments and review of construction plans.
DISCUSSION

Staff conducted a study session on June 3, 2021, which outlined the GGSD's FY 2021-22 and FY 2022-23 revenue, operating, and capital improvement budgets for sewer and refuse.  The GGSD biennial budget includes funding for the following projects and goals:    

 

  • Continue the manhole inspection and replacement of deteriorated rings and covers;
  • Continue replacement of sewer main defects identified through CCTV inspections;
  • Continue to implement State Water Resources Control Board’s Statewide General WDR mandates, including expansion of capital improvement and operation and maintenance programs to address capacity and structural deficiencies (dependent upon funding);
  • Construction of Sewer System Rehabilitation Plan Phase I – sewer main lining and spot repair (approximately 17, 000 linear-feet of 8 inch) projects 3 & 4
  • Construction of Sewer System Rehabilitation Plan Phase I – Sewer Main Replacement Projects 2 & 3
  • Sewer System Rehabilitation Plan Phase II – Evaluation of the Phase II of the sewer system, approximately 500,000 ft of sewer mains. The phase II area is generally located south of Katella Avenue, west of Lewis Street, north of Westminster Avenue, and east of Euclid St. The sewer pipes range from 6-inch to 18-inch in diameter.
  • Continue the public education program for FOG control;
  • Continue inspection and enforcement efforts related to the FOG ordinance for food service establishments;
  • Continue compliance efforts related to AB 939 waste diversion (50% diversion), AB 341 (Commercial Recycling), SB 1383 (Short-Lived Climate Pollutants: Methane Emission)  and AB 1826 (Commercial Organics Recycling);
  • Continue to implement Construction and Demolition (C&D) Waste Recycling Program Ordinance (GGMC § 18.60) to help comply with the CALGreen building codes to recycle, reuse, salvage or divert at least 65 percent of their debris for most construction and demolition projects;
  • Continue seeking recycling grants;
  • Ensure environmental compliance of GGSD’s Longsdon Pit north and south closed landfills located west of Harbor Boulevard/north of Chapman Avenue; and
  • Evaluate and address funding issues in solid waste and sanitary sewer regulation compliance as they arise.
  • Funding for street sweeping and bus shelter clean-up
FINANCIAL IMPACT

The GGSD's sewer budget totals $15.3 million for FY 2021-22 and $13.8 million for FY 2022-23.  The GGSD's refuse budget totals $2.5 million for both FY 2021-22 and FY 2022-23.  The proposed funding will allow GGSD to continue maintenance operations, capital improvement, and replacement programs to ensure compliance with environmental regulations. 

RECOMMENDATION

It is recommended that the Garden Grove Sanitary District Board:

 

  • Conduct a public hearing; 
  • Adopt a Resolution approving the Biennial Budget for Fiscal Year 2021-22 and Fiscal Year 2022-23;
  • Adopt a Resolution re-appropriating project balances and encumbrances from Fiscal Year 2020-21; and
  • Adopt a Resolution setting the Fiscal Year 2021-22 appropriations limit.



ATTACHMENTS:
DescriptionUpload DateTypeFile Name
GGSD Budget Resolution6/10/2021ResolutionGGSD_Resolution_FY21-23.doc
Resolution Reappropriation Proj Balances and Encumbrances6/10/2021ResolutionFY22_GGSD__Reappropriations.docx
GGSD Resolution Approp Limit6/10/2021ResolutionGGSD_Resolution-GANN_FY_21-22.docx
PowerPoint Presentation6/23/2021PresentationGGSD_-_FY_21-23_Budget_Adoption_Presentaion_6.22.pdf