The City’s 2020 Water Master Plan has identified three (3) potable water wells that have come close to reaching the end of their useful life. A capital improvement project was identified to evaluate the well casings and other accessories of each well to determine if they can be rehabilitated. Based on the findings from the evaluation, a separate project will be identified to rehabilitate/recondition and modernize/automate the wells. The City wants to conduct an engineering and condition evaluation of each well to determine the remaining expected useful lifespan of the wells.

Staff requested proposals from three (3) firms to provide professional engineering services.  Of those, only one (1) firm submitted a proposal.  One firm did not attend the mandatory pre-proposal meeting and thus was disqualified. The remaining firm determined that its liability insurance policy was not meeting the City's requirements and decided not to propose.

A panel of three members rated the sole proposal to determine its qualification and competency.  Based on the evaluation results, staff has determined Civiltec to be qualified and competent to provide professional engineering services for this project.  The following is a summary of the ratings for Civiltec:

Water Services staff interviewed Civiltec and negotiated an agreement for its services.

There is no impact to the General Fund. This project is included in the Fiscal Year  2021-2022 Capital Improvement Budget, and will be financed with Water Funds, in the amount of $468,606.

It is recommended that the City Council:

• Award a contract to Civiltec for the professional engineering services for engineering and condition evaluation of Well Nos. 16,19 and 25, in the amount of $468,606; and

• Authorize the City Manager to execute the agreement on behalf of the City, and make minor modifications as appropriate thereto.

By: Rebecca Li, P.E., Senior Civil Engineer