The City owns and maintains approximately 600 street lights, 140 traffic signals, 35 CCTV cameras, 46 speed radar feedback signs, 12 rectangular rapid flashing beacons, 3 permanent changeable message signs, and approximately 30 miles of underground fiber optic network linking the field elements to the Traffic Management Center within City Hall.  The Engineering Division has a staff of only two (2) signal maintenance electricians who perform the daily maintenance on these systems.

The proposed on-call contract would provide a firm to primarily respond to emergency situations when accidents cause poles and controller cabinets to be damaged or knocked down.  The firm would also assist in performing routine maintenance when City staff is unavailable.

The City’s current traffic signal and street lighting maintenance on-call contract will expire on June 21, 2021.  Therefore staff solicited requests for proposals and received a total of four (4) proposals.  A panel consisting of three staff members rated the proposals on the basis of qualifications, work plan, and references.  Based on the evaluation results, Siemens Mobility, Inc. was rated the highest.  The following is a summary of the ratings:

It is anticipated that the contract will be established in the not-to-exceed amount of $150,000 per year with the option to extend the agreement in one (1) year increments, for a total performance period of five (5) years.  Funding will be provided by the General Fund and the Street Lighting Fund.  It is included in Traffic Engineering’s operational budget.

It is recommended that the City Council: 

• Award a contract to Siemens Mobility, Inc., in the not-to-exceed amount of $150,000.00 per year with the option to extend the agreement in one (1) year increments, for a total performance period of five (5) years;

• Authorize the City Manager to execute the agreement, and make minor modifications as appropriate thereto, on behalf of the City; and

• Authorize the City Manager to exercise each option term and sign the option year amendments.

By:  Ken Vu, Associate Engineer