The Engineering Division and Street Division of Public Works utilize a PMP to determine maintenance needs for the City’s network of roads, streets and alleys.  A major requirement of the PMP is to generate condition assessment of the City’s street network.   Arterial, collector, and residential streets are surveyed for quantity and severity of different types of pavement distresses. These measurements help determine the condition of the streets and prioritize the road rehabilitation and maintenance required.  

The City of Garden Grove’s entire street network consists of about 360 centerline miles of road totaling nearly 67 million square feet of flexible pavements. The Master Plan of Arterial Highways/arterial streets comprise approximately 16 million square feet. Local streets, which include collector and residential, comprise approximately 51 million square feet.

The Measure M2 program allocates tax revenues to specific OCTA improvement projects including freeways, local streets and roads, and transit areas. In order to continue receiving Measure M2 funding, a pavement inventory, assessment and projected rehabilitation or replacement data must be collected and submitted to OCTA every two (2) years. Collection of our street condition data is a critical step in qualifying for grant funds from OCTA and is necessary in the setting of projected maintenance priorities and strategies.

The proposed contract provides for the preparation of a pavement evaluation and provide a PMP report to OCTA every two (2) years.  The report will be in conformance with the OCTA Countywide Pavement Management Plan Guidelines dated April 2020 (or latest edition during the terms of agreement).

Public Works invited qualified firms to submit written proposals to provide PMP services.  The following firms responded to the City’s request for proposals:

The proposals were evaluated by Public Works Engineering staff. The selection process is based on experience of the firm on similar projects, qualifications of the team, firm’s knowledge and understanding of the project, availability, and customer service experience provided by their respective references.  Based on the tallied scores from the three (3) evaluators, IMS obtained the highest score garnering a total of 534.75 points out of a possible 600 points.

The term of this service agreement will be for a period of two (2) years from full execution of agreement, with option to extend said agreement in FY 23/24 and 25/26, for a total performance period of five (5) years. No work will be performed in FY 22/23 and 24/25. IMS submitted the fee proposal that was reviewed and evaluated by Public Works with a price breakdown of $89,890 for FY 21/22, $53,268 for FY 23/24, and $60,195 for FY 25/26.

The anticipated contract schedule is as follows:

Award Signed Contract -         June 8, 2021

Notice to Proceed -                 July 1, 2021 

End of the 5-Year Contract -    July 1, 2026

The  Professional  Services  Agreement  cost  for  a  term  of  five  (5)  years  in  the  amount of $203,353, and is available in the Public Works Department budget.

 It is recommended that the City Council:

• Award a Contract to Infrastructure Management Services, in the amount of $89,890 for FY 21/22, $53,268 for FY 23/24, and $60,195 for FY 25/26, for City-wide Pavement Management Program; and

• Authorize the City Manager to execute the agreement, execute optional years as recommended by staff, and make minor modifications as appropriate thereto, on behalf of the City.

By: Nick Hsieh,  Associate Civil Engineer