Item Coversheet

Agenda Item - 3.c.


City of Garden Grove


INTER-DEPARTMENT MEMORANDUM

To:Scott C. Stiles

From:William E. Murray
Dept.:City Manager 

Dept.: Public Works 
Subject:

Rejection of all bids submitted for S-1280 - Westhaven Park Renovation Project.  (Action Item)

Date:5/25/2021
OBJECTIVE

For the City Council to reject all bids submitted for S-1280 - Westhaven Park Renovation Project and authorize re-advertisement with necessary changes in scope of work.

BACKGROUND

Water Services completed an underground reservoir rehabilitation project at Westhaven Park. During the process, the top of the reservoirs were exposed and back filled. It was found that the existing soils have high gravel contents making re-seeding, growing and restoring of turf very difficult.

 

Staff solicited bids to construct the Westhaven Park Renovation Project and four (4) bids were received and opened in the City Clerk’s office on March 22, 2021.  All the bids came in at approximately 55% to 100% more than the engineer’s estimate.

 

DISCUSSION

After reviewing the bid specifications and plans, it was determined that some of the items can be modified to adequately address the high gravel contents for the Westhaven Park Renovation Project. It will be beneficial for the City to rebid the project with the revised scope of work. 
FINANCIAL IMPACT

This project will be financed with Water Funds. There is no impact to the General Fund. 

 

RECOMMENDATION

It is recommended that the City Council:

 

  • Reject all bids received for subject project on March 22, 2021; and

 

  • Authorize the City Clerk to re-advertise the Westhaven Park Renovation Project S-1280 with the revised scope of work.

 

By: Samuel Kim, P.E.

      Water Services Manager