| | | | | | | | Agenda Item - 3.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of a contract to CT&T Concrete Paving, Inc. for On-Call Concrete Construction, IFB No. S-1281. (Cost: $600,000 each year for 5 years) (Action Item) | Date: | 5/11/2021 |
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| | | | | | | | OBJECTIVE
To receive City Council approval to award a contract to CT&T Concrete Paving Inc. for the On-Call Concrete Construction IFB No. S-1281 on various city streets and right-of-way. |
| | | | | | | | BACKGROUND
The City's goal is to replace high severity defects in residential sidewalks, driveway approaches, wheel chair ramps and cross-gutters to reduce slip, trip, and fall claims. The repair of damaged curbs and gutters will also help ensure proper storm and nuisance water drainage, which will aid in efficient stormwater movement and mosquito control. |
| | | | | | | | DISCUSSION
In response to prescribed bidding procedures, three (3) bids were received and were deemed responsive. The bid results are as follows:
| Contractor |
Option A |
Option B |
Total Bid (A&B) |
|
CT&T Concrete Paving, Inc.
Diamond Bar, CA
|
$1,506,350 |
$1,715,314 |
$3,221,664 |
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CJ Concrete Construction
Santa Fe Springs, CA
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$1,735,000 |
$2,171,588 |
$3,906,588 |
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Onyx Paving Company, Inc.
Anaheim CA
|
$2,190,000 |
$3,417,620 |
$5,607,620 |
Staff has examined the bids received and determined that the lowest responsible bidder is CT&T Concrete Paving Inc. Upon researching the proposed contractor's service history, no discrepancies were found in customer service.
Bid prices for Option A (work completed using a combination of City crews and contractor) will not be utilized. Option B, (contractor completes all work) was submitted by bidders with the understanding that all work quantities given by the City were estimates. The project quantities are anticipated amounts that were used as a basis for bidding purposes. Actual available resources are limited to $600,000 for the first year and $600,000 per year for up to four (4) additional one-year extensions
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| | | | | | | | FINANCIAL IMPACT
Funding for this project is available in the Fiscal Year 2021/2022 Street Division Budget with a not-to-exceed amount per year of $600,000 with a total contract for five (5) years of $3,000,000. A termination clause has been included in the contract should funding become unavailable. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award the contract to the lowest responsible bidder, CT&T Concrete Paving Inc., in the amount of $600,000 for the first year, and four option years at $600,000 per year, for On-Call concrete construction; and
- Authorize the City Manager to execute the agreement on behalf of the City and make minor modifications as appropriate.
By: Raul Leyva, Streets Supervisor
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