The Public Works Department has four (4) sedans that currently meet the City’s guidelines for replacement. Three (3) replacements were approved through FY - 15/16 budget process and one (1) was severely damaged and totaled in a traffic collision.   In order to perform the planned replacements, the purchase of four (4) sedans is required at this time.  Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

The National Joint Powers Alliance (NJPA) nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member of NJPA, the City is able to utilize NJPA bid awards for equipment purchases.  Staff recommends piggybacking on the results of a recent NJPA competitive bid program, Contract #102811. The results deemed National Auto Fleet Group as the lowest responsive bid.

                                                       National Auto Fleet Group   $24,370.31 *

* This price includes all applicable tax and destination charges per vehicle

There is no impact to the General Fund.  The financial impact is $97,481.24 to the Fleet Management Fund.  The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $97,481.24 to National Auto Fleet Group for the purchase of four (4) new sedans.

By:    Phillip Carter, Facilities Manager