In April 2020, staff was informed that there were CDBG funds available for a parks and facilities capital improvement project. Staff identified Garden Grove Park as an eligible location for CDBG grant funds. Staff then prepared a scope of work that included the demolition of the large picnic pavilion and the three small picnic shelters, and the construction of ADA accessible sidewalks, slabs, new picnic pavilion, three new picnic shelters, tables, benches, barbeque grills, new playground equipment and surfacing, playground shade canopies, and electrical improvements that will allow for additional security lighting.

On September 22, 2020, City Council approved staffs’ request to reject the 14 bids that were received on August 31, 2020. The project bids were rejected as it was determined that there needed to be modifications to the scope of work. The playground equipment was removed from this project, as the designs that were submitted with the project bids, at lowest bid, did not meet staffs’ standards. The designs that did meet staffs’ standards were above the anticipated budget.

Following City Council approval, staff prepared a revised scope of work that did not include the playground equipment, playground surface and playground shade units.

Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100. Seventeen (17) bids were received and opened by the City Clerk's office on October 21, 2020, at 11:00 a.m. On November 9, 2020, staff notified the lowest bidder, Renew Age Energy Solutions Inc., that their bid proposal was nonresponsive as it did not meet the minimum requirement of five (5) years’ experience installing structures similar to the 72’ hexagonal pavilion as outlined in the project specifications. Staff proceeded to review the bid documents submitted by the second lowest qualified contractor, Land Forms Landscape Construction, Inc., with a total bid of $750,321.00. This bid amount is within the current project budget. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.

The anticipated contract schedule is as follows:

Award Contract - November 24, 2020

Begin Pre Construction (estimated) - December 7, 2020

Complete Construction (estimated) - June 4, 2021

There is no financial impact the City’s General Fund. This improvement is included in the Community Services Capital Improvement Budget and is funded by Community Development Block Grant (CDBG) and Citywide Park Fee funds.

It is recommended that the City Council:

• Award a contract for City Project No. 2163101280 Garden Grove Park Improvements Revised, in the amount of $750,321, to Land Forms Landscape Construction, Inc.; and

• Authorize the City Manager to execute the agreement on behalf of the City, and to make minor modifications as appropriate.

By:  Janet Pelayo