Selected streets for the On-Call RAP Slurry Sealing Project (including Option A) have been identified, reviewed, and all necessary preparation work has been completed. Option A is for asphalt cold milling, pulverization, trucking, street sweeping and operator services.

In response to prescribed bidding procedures, four (4) bids were received and deemed responsive. The bid results are as follows:

Option A was bid per-hour on various types of operated equipment that the contractor will have occasion to utilize on various applications throughout the year. It is anticipated staff will need a total of $214,200 per year for the equipment and operators specified in Option A. For bidding purposes only, the pricing matrix is representative of a total of all machines for one (1) hour period. Staff has examined the bids received and determined that the lowest responsive bidder is American Asphalt South. Staff has researched the proposed contractor’s service history, finding no negative issues in customer service.

Funding for this project is available in the Street Division Budget for FY 2020/2021. A termination clause has been included in the contract, should funding become unavailable.

It is recommended that the City Council:

• Award a contract, in the amount of $535,800 that includes Option A in the amount of $214,200, for IFB  No. S-1274 On-Call Reclaimed Asphalt Pavement (RAP) Slurry Sealing on various city streets to American Asphalt South;
• Approve four optional years for a total five year term; and

• Authorize the City Manager to execute the agreement and option year agreements, on behalf of the City and make minor modifications as appropriate.

By: Raul Leyva, Streets Supervisor