Since 2009, the City has contracted with a graffiti abatement contractor for weekend and holiday coverage. In early 2019, due to staffing changes, the City began contracting for full-time graffiti abatement for graffiti removal from walls that face the public right of way, traffic signs and signals, sidewalks, and trees.  Graffiti abatement is conducted six days per week, eight hours a day, excluding major holidays, addressing an average of 1,000 locations per month.  The contract awarded in 2019 was based on a competitive process conducted by the City of Santa Ana in 2015.

The contract awarded in 2019 was based on 2015 pricing and has not been adjusted.  The type of work is a prevailing wage project.  Due to the known cost increase staff solicited bids through the Request for Proposal (RFP) No. S-1275.  The RFP was released on October 5, 2020.  Due to the ongoing COVID-19 restrictions, there was no pre-bid meeting.  All written questions were to be submitted by October 26, 2020, with the RFP to be submitted by November 4, 2020.

A total of five bids were received.  A Source Selection Committee was established and rated the proposals with the results listed below.

Under this agreement, the contractor will be responsible for removing graffiti from City parks, facilities, and the recently completed Medal of Honor Bike and Pedestrian trail.  Staff is proposing that services be continued at six days a week, Monday through Saturday, by one graffiti abatement vehicle.

A best and final offer was requested and received from the highest scoring company, and is reflected in the contract amount.

The cost for one year of services is $240,240, an  increase of $68,742 annually for the same level of service. The fiscal impact for the remainder of FY 2020-21 is $40,089, which will be absorbed into the existing Public Works budget. Changes in service levels and budget appropriations will be considered during the next biennial budget development.

It is recommended that the City Council:

• Award a one-year contract with four optional renewal years to Graffiti Protective Coatings, Inc., to provide graffiti abatement services in the amount of $240,240 per year; and

• Authorize the City Manager to execute the agreement, on behalf of the City, and to make minor modifications as appropriate.

By:  Mark Ladney, Public Works Supervisor