The Public Works Department has one (1) utility body truck that currently meets the City’s guidelines for replacement and was approved through the Fiscal Year 2020/21 budget process. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Efforts to obtain a quote from a local Ford dealer were unsuccessful, as there are no Ford dealers within the city limits. Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716. The results deemed National Auto Fleet Group as the lowest responsive bid.

       National Auto Fleet Group                                              $53,365.85*

       Ford F-250 Regular Cab (Water Department)

* This price includes all applicable tax and destination charges.

There is no impact to the General Fund. The financial impact is $53,365.85 to the Fleet Management Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $53,365.85 to National Auto Fleet Group for the purchase of one (1) new Public Works Department utility body truck.

By:     Steve Sudduth, Equipment Maintenance Supervisor