The Police Department has an average of ten (10) police patrol vehicles replaced every year.  Before these vehicles are sent to auction, the emergency equipment must be removed and reinstalled or replaced in new patrol vehicles. The City has used other vendors in the past who offer the same services; however there have been issues with longer build times and poor workmanship.

Lehr Auto has been servicing the fleet of emergency vehicles for approximately five years, and has met criteria of on-time builds, quality workmanship, and warranty.  Since using Lehr Auto, the fleet of emergency vehicles have become standardized, leading to faster repair and diagnosis, as well as parts acquisition.

The agreement with Lehr Auto reflects an average of ten (10) patrol vehicles being changed over per year along with miscellaneous repairs. The terms of the requested agreement are $525,000 for three (3) years, with an option to extend for an additional two (2) years at $175,000 per year, for a total of $875,000 over five (5) years.

Pursuant to the Garden Grove Municipal Code Section 2.50.060(d), and based upon the Public Works Department recommendation, the Finance Director has determined that the required services to remove and install emergency vehicle equipment in police vehicles is best achieved by Lehr Auto.

There is no impact to the General Fund. The financial impact is $875,000 to the Fleet Management operating budget.

It is recommended that the City Council:

• Approve the agreement with Stommel Inc., dba Lehr Auto, in the amount of $525,000 for three (3) years, with an option to extend for an additional two (2) years, at a cost of $175,000 per option year, for a total of $875,000 over five (5) years for the changeover, installation, and repair of Police Department emergency vehicle equipment; and

• Authorize the City Manager to execute the agreement on behalf of the City. 

By:  Steve Sudduth, Equipment Maintenance Supervisor