The City recently completed a SCADA Master Plan and American Water Works Association Cybersecurity Assessment and seeks the services of a qualified firm to provide program management services for the implementation of the SCADA Master Plan and Cybersecurity recommendations.

As anticipated in the City's long-range capital plan, the SCADA Master Plan concluded that the City’s current SCADA System is obsolete and needs complete replacement, both hardware and software, with the exception of the fiber optic communication conduit. The SCADA Master Plan project portfolio consists of 22 projects to be implemented over a 5-year period with an overall estimated budget of $7.8 million, which includes design and construction. The project management/design component has a project cost of $3,182,944. The projects are categorized into Foundational and Global Improvement Projects, High Priority Projects, Medium Priority Projects, and Low Priority Projects.

The Program Manager will provide services to support overall implementation of all the projects as defined in the Master Plan which includes:

1.     Control Strategy Development

2.     Detailed Design

3.     Bidding Support

4.     Construction Management/Inspection

5.     Program Management

6.     Policy and Procedure Development

7.     Programming and Configuration

8.     Startup Support 

Staff requested proposals from four (4) firms to provide professional engineering services.  Only two (2) consultants submitted proposals.  A panel of three members rated the submitted proposals on the basis of qualifications without considering cost.  Based on evaluation results, West Yost Associates was rated highest in qualifications and its ability to provide professional engineering services for this project.  The following is a summary of the ratings with the highest total being the most qualified:

Upon selection of the most qualified firm, Water Services Staff interviewed West Yost Associates and negotiated an agreement for services.

The cost of this project is $3,182,944 for the project management/design component and will be financed with Water Funds, as projected in the City's long-range capital plan. There is no impact to the General Fund.

It is recommended that the City Council:

• Award a contract to West Yost Associates for the professional engineering services to provide program management for the SCADA Implementation Projects, in the amount of $3,182,944; and

• Authorize the City Manager to execute the agreement on behalf of the City, and make minor modifications as appropriate thereto.

By:  Rebecca Li, Sr. Civil Engineer