| | | | | | | | Agenda Item - 3.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to National Auto Fleet Group for one (1) new Public Works Department van. (Cost: $27,009.20) (Action Item) | Date: | 9/8/2020 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Public Works Department van from National Auto Fleet Group through the Sourcewell competitive bid program, contract #120716. |
| | | | | | | | BACKGROUND
The Public Works Department is responsible for providing all city departments safe and reliable vehicles. Recently, a Public Works Department van was involved in a traffic collision with costs to repair the damage exceeding the vehicle’s value. Consequently, the vehicle was totaled and under the City’s policy guidelines requires replacement. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. |
| | | | | | | | DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member, the City is able to utilize Sourcewell bid awards for vehicle and equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $27,009.20*
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
The financial impact is $27,009.20 to the Fleet Management Fund. There is no impact to the General Fund. The surplus vehicles will be sold at public auction. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $27,009.20 to National Auto Fleet Group for the purchase of one (1) new Public Works van.
By: Steve Sudduth
Equipment Maintenance Supervisor
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