The Garden Grove Police Department (GGPD) currently submits federal crime reporting through the State of California via Uniform Crime Reporting (UCR), which is a Summary Reporting System (SRS).  The UCR program does not collect data that adequately reflects modern crime.  The FBI’s National Incident-Based Reporting System (NIBRS) is the preferred method of reporting and sharing crime information.  In December 2015, the FBI Advisory Policy Board voted to sunset the SRS by January 1, 2021.  The NIBRS is recognized as a system that provides a more comprehensive view of crime in the United States and offers a greater flexibility in data compilation and analysis.

The State of California is transitioning from summary reporting to incident-based reporting, or NIBRS. In order to respond to the many challenges that this effort represents, the California Department of Justice is working with the NCS-X initiative partners to support the implementation of NIBRS across California. The GGPD is working with the State of California project teams for transitioning to NIBRS reporting with the intention to not only meet the federal definition of crime reporting, but also any additional state mandated requirements. 

In late 2018, the U.S. Department of Justice, Office of Justice Programs, approved the City’s application for funding, in the amount of $450,000, under the Fiscal Year 2018 NCS-X Implementation Assistance Program: Support for Local Law Enforcement Agencies, Part I. There was little movement on the NIBRS project until approximately one month ago, when California DOJ released its final reporting specifications to vendors, for use in developing their solutions for agencies.

Acceptance of the grant funding will be used to secure a contract with the Police Department’s Records Management System (RMS) vendor, Motorola Solutions, Inc., for research, design and development of California state-specific IBR software, as well as agency-specific licensing, project management, support, and training. The costs are a one-time expense, and other Motorola agencies in California will pay only for agency-specific licensing, training, support, etc., in order to become NIBRS compliant. The contractor will also assist the Department by examining its business processes, making recommendations, and training a select group of Department personnel as NIBRS trainers.  

Motorola Solutions, Inc. should be considered a sole source vendor for this project, as its product is proprietary, and they are the only vendor that can develop software for their system; the Finance Director has made the determination that the sole source situation is justified.

The $450,000 grant funding covers the cost of the Motorola contract ($431,876) and allows an additional $18,124 for unforeseen costs associated with the contract. There is no anticipated impact to the General Fund until 2022, when annual maintenance fees in the amount of $5,924 begin.

It is recommended that the City Council:

• Accept DOJ Office of Justice Programs grant funding under the FY 2018 NCS-X Implementation Assistance Program: Support for Local Law Enforcement Agencies, Part I in the amount of $450,000;

• Approve Motorola Solutions, Inc. (Motorola) as a sole source vendor for this project;

• Award a contract to Motorola in the amount of $431,876;

• Authorize amendments to the contract not to exceed (NTE) $18,124, for a total Motorola contract cost NTE $450,000;

• Appropriate $450,000 in grant funding to the FY 2019-20 budget;

• Authorize the City Manager to execute the agreement with Motorola Solutions, Inc., and make minor modifications thereto as needed.