| | | | | | | | Agenda Item - 4.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Anand Rao
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorize the issuance of a purchase order to Southern Computer Warehouse for two Exagrid storage devices, including three years support. (Cost: $127,513.06) (Action Item) | Date: | 2/11/2020 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase two (2) Exagrid storage devices including three years support in the amount of $127,513.06, from Southern Computer Warehouse, pursuant to IFB No. S-1263. |
| | | | | | | | BACKGROUND
Based on Business Continuity and Disaster Recovery Best Practices the City backs up and stores data locally and offsite. Up-to-date storage technology with sufficient capacity is vital to recovery of critical systems and core business functions in the event of an unplanned incident. Implementation of Enterprise Resource Planning (ERP) will dramatically increase the City’s data storage needs. On September 11, 2018, City Council approved an estimated $574,000 budget for the acquisition of ERP hardware / software and related licenses. Based on this approval a formal bid process to acquire additional storage was completed. |
| | | | | | | | DISCUSSION
Three (3) bids were received and opened on January 21, 2020. All bids were found to be responsive. Bid results were as follows:
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Bidders for IFB No. S-1263 Exagrid Storage
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COMPANY
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TOTAL COST
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Southern Computer Warehouse
Marietta, GA
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$127,513.06
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Thomas Gallaway Corp. DBA Technologent
Irvine, CA
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$220,378.72
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Nth Generation Computing, Inc.
San Diego, CA
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$231,857.28
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| | | | | | | | FINANCIAL IMPACT
The ERP Capital Fund will absorb the financial impact of the purchase not to exceed $127,513.06. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order to Southern Computer Warehouse, in the firm fixed amount of $127,513.06, for two (2) Exagrid Storage Devices, including three years support.
By: Verna Espinoza
Department Secretary
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