The existing uniform agreement expires on December 31, 2019.  A Request for Proposal (RFP) #S-1257-A was issued and advertised on October 4, 2019.  The proposal document was posted on the City's website via the Planet Bids on-line bidding service.

Uniform rental and related service items such as various building mats, runners, and dust mops for cleaning are an integral part of safety equipment provided to employees to fulfill tasks.

Two (2) proposals were received and opened on November 4, 2019. A Source Selection Committee was formed to evaluate the qualifications of the proposers. On December 4, 2109, after review of references, pricing and qualifications, the committee voted unanimously for the highest scoring proposer, Unifirst Corporation. The second bidder, Aramark Uniform Services, did not meet the requirements as set forth in the specifications and requested further modifications and exclusions not acceptable to the City.

The initial term of the agreement is three (3) years in the amount of $240,000, with an option to renew the contract for two (2) additional 12 month terms for a total of 60 months.

It is recommended that the City Council:

• Award a contract to Unifirst Corporation in the firm fixed amount of $240,000, with the option to renew the contract for two (2) additional 12 month terms for a total of $400,000 for 60 months;

• Authorize the City Manager to execute the agreement on behalf of the City and;

• Authorize the City Manager to exercise each optional term of the agreement and sign the option year agreements through December 17, 2024, provided that sufficient funds are budgeted for the option years.

By:   Brent Hayes, Public Works Supervisor