The Public Works Department has seven (7) utility body trucks that currently meet the City’s guidelines for replacement and were approved through the Fiscal Year 2019/20 budget process. These trucks are replacing vehicles from the Water Department, and Parks and Building Maintenance Divisions. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Current pricing for these vehicles are good until December 31, 2019. Thereafter, the Ford F-250 regular cab will increase by $1,022, the Ford F-250 super cab will increase by $1,621, and the Ford F-450 will increase by $1,814, as of April 9, 2020. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716. The results deemed National Auto Fleet Group as the lowest responsive bid.

       National Auto Fleet Group                                              $45,009.50*

       Ford F-250 regular cab (Water Department)

       National Auto Fleet Group                                              $45,660.91*

       Ford F-250 regular cab (Parks Division)

       National Auto Fleet Group                                              $46,338.43*

       Ford F-250 regular cab (Water Department)

       National Auto Fleet Group                                              $46,812.58*

       Ford F-250 super cab (Building Maintenance)

       National Auto Fleet Group                                              $51,799.85*

       Ford F-250 regular cab (Parks Division)

       National Auto Fleet Group                                              $52,105.44*

       Ford F-250 super cab (Water Department)

       National Auto Fleet Group                                              $73,595.53*

       Ford F-450 regular cab (Water Department) 

* This price includes all applicable tax and destination charges.

There is no impact to the General Fund. The financial impact is $361,322.24 to the Fleet Management Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $361,322.24 to National Auto Fleet Group for the purchase of seven (7) new Public Works Department utility body trucks. 

By: Steve Sudduth, Equipment Maintenance Supervisor