| | | | | | | | Agenda Item - 3.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a purchase order to AssetWorks for fleet fuel management hardware and software. (Cost: $90,556.26) (Action Item) | Date: | 8/27/2019 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase new fleet fuel management hardware and software from Assetworks through the Sourcewell competitive bid program, contract #022217-AWI. |
| | | | | | | | BACKGROUND
The Public Works Department Vehicle Maintenance Division currently utilizes old fuel management hardware and software that does not interface well with new fleet management software that was installed earlier this year. New Assetworks fuel management software and hardware will ensure that all fleet fuel data is accurately captured and will integrate effectively with the new Assetworks fleet management software that was recently installed. Funds to replace the old fuel management system are contained in the current FY 2019-20 City budget. |
| | | | | | | | DISCUSSION
Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #022217-AWI. The results deemed Assetworks as the lowest responsive bid at $90,556.26. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The financial impact is $90,556.26 to the Fleet Management Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order in the amount of $90,556.26 to Assetworks for the purchase of new fleet fuel management hardware and software.
By: Steve Sudduth, Equipment Maintenance Supervisor
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