| | | | | | | | Agenda Item - 3.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Adoption of a Resolution authorizing the City Manager to waive the formal bidding process to proceed with emergency repairs to Well No. 31. (Cost: $163,945) (Action Item) | Date: | 7/9/2019 |
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| | | | | | | | OBJECTIVE
To present to the City Council a resolution authorizing the City Manager or his designee to waive the formal bidding process as an emergency condition, declaring the necessity thereof, and authorizing staff to proceed with emergency repairs to well No. 31. |
| | | | | | | | BACKGROUND
On March 21, 2019, after obtaining quotes from three different vendors, Water Services staff requested a purchase order to pull and inspect Well 31 pump due to the pump locking up and failing to pump water from the well. Best Drilling and Pump, Inc. was the lowest quote and has pulled the well equipment. Their inspection revealed the pump needs rebuilding and all pump shafts and columns need to be replaced. |
| | | | | | | | DISCUSSION
Well 31 is located at Lampson Reservoir and provides a significant source of water to the reservoirs when demands on the distribution system increase. The total cost of these services and repairs will be $163,945.00.
The well remains out of service and Best Drilling and Pump, Inc. is waiting for authorization to proceed with the repairs. Water Services staff has been able to operate the Lampson Reservoir site while Well 31 has been out of service, however, as the peak season for water use begins, additional adjustments could lead to increased costs for energy and staff time to meet these additional demands. The Lampson Reservoir site is crucial for meeting demands placed on the distribution system during times of emergencies and must be available for events such as fires and earthquakes.
Well 31 is a primary source for filling the 8 million gallons of storage at Lampson Reservoir, and therefore needs to be repaired as soon as possible. Due to the critical nature of the situation, Staff has received authorization from the City Manager to approve the extension and increase of P.O. 159707 with Best Drilling and Pump, Inc. by $163,945.00 to cover all costs associated with repairing Well 31. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The total cost of all services and repairs is $163,945.00 and will be funded by the Water Enterprise Funds appropriated in this Fiscal Year 2019-20. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Adopt the attached Resolution authorizing the City Manager or his designee to waive the formal bidding process as an emergency condition, declaring the necessity thereof, and authorizing staff to proceed with emergency repairs to well No. 31.
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Resolution | 7/3/2019 | Resolution | 7-9-19_GG_Resolution_Approving_Well_31_Emergency_Repairs.pdf |
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