The Garden Grove Police Department is currently housed in five separate buildings at three different locations across the City. The main police building, the property annex building, and the juvenile justice center building are located at 11301 Acacia Parkway on a 4-acre parcel. The special services annex is located at 11400 Stanford Avenue and the property and evidence storage building is located at 11554 Salinaz Drive. The facilities were constructed as early as 1970 and serve essential functions necessary for the daily operations of the Police Department.

For many years, the Garden Grove Police Department has managed to utilize its existing facilities to accommodate the department’s needs. However, as the City population has grown and additional officers have been hired to serve the community, the Garden Grove Police Department has outgrown its facilities. With a current department size of 168 sworn officers, 68 civilian personnel, and 57 part-time staff, limited space is available for officers’ daily operations. Furthermore, as a part of the Measure O Public Safety Plan, the addition of 16 additional police officers and police support personnel will further reduce the functional work space at the Police Department.

Conducting a space needs assessment is the first step to understanding a department’s facility needs in the larger framework of infrastructure improvements. A space needs assessment will not only provide the City with a better idea of the physical square footage necessary to effectively house our growing department, but will also provide the City with information to better understand its future growth needs.

On February 22, 2019, staff formally issued an RFP for Space Needs Assessment services and shortly thereafter, on March 5, 2019, conducted a non-mandatory pre-proposal meeting and facilities site walk. On April 1, 2019, staff received proposals from four firms. Staff from the City Manager’s Office, Police Department, and Public Works Department reviewed each of the proposals, scoring them according to their experience and qualifications (40%), work plan and ability to meet the City’s needs (30%), and proposed cost (30%). The two top ranking firms were invited to interviews in order to provide additional information regarding their proposals. Upon conducting final interviews and considering best and final pricing proposals of the top two firms, Dewberry Architects, Inc. was unanimously selected as the most qualified and experienced firm capable of meeting the City’s needs.

The cost of the contract is $225,045. Funds are budgeted in the Fiscal Year 2019-20 City budget.

It is recommended that the City Council:

• Authorize entering into a professional consulting services to Dewberry Architects, Inc. for the purpose of conducting a Space Needs Assessment of the Garden Grove Police Department facilities in the amount of $225,045; and

• Authorize the City Manager or his designee to execute the agreement and make any modifications as needed on behalf of the City.

By:  Shawn Park, Sr. Administrative Analyst