| | | | | | | | Agenda Item - 4.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Anand Rao
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorize the issuance of a purchase order to Crayon Software Experts, LLC to provide Microsoft Windows Server Licenses and Software Assurance. (Cost: $90,932.70) (Action Item) | Date: | 1/22/2019 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase 98 Microsoft Windows Server Datacenter Edition and 100 Microsoft Windows Server Licenses including three years Software Assurance in the amount of $90,932.70 from Crayon Software Experts, LLC, pursuant to IFB No. S-1248. |
| | | | | | | | BACKGROUND
The City’s current data center is at near capacity. In use applications utilize 80% of current data center resources. On September 11, 2018, City Council approved an estimated $574,000.00 budget for the acquisition of hardware/software and related licenses required to support upcoming Enterprise Resource Planning (ERP) implementation. Based on this approval a formal bid process to acquire additional server licenses was completed. |
| | | | | | | | DISCUSSION
Two (2) bids were received and opened on January 7, 2019. Both bids were found to be responsive. Bid results were as follows:
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Bidders for IFB No. S-1248
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COMPANY
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TOTAL COST
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Crayon Software Experts, LLC
Dallas, TX
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$90,932.70
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Aventis Systems, Inc.
Atlanta, GA
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$116,671.50
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| | | | | | | | FINANCIAL IMPACT
The ERP Capital Fund will absorb the financial impact of the purchase not to exceed $90,932.70. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the City Manager or his designee to issue a purchase order to Crayon Software Experts, LLC in the firm fixed amount of $90,932.70 for 98 Microsoft Windows Server Datacenter Edition and 100 Microsoft Windows Server Licenses, including three years Software Assurance.
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