| | | | | | | | Agenda Item - 6.h.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Anand Rao
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorize the issuance of a purchase order to ConvergeOne to provide seven (7) Cisco Servers including three years of support. (Cost: $109,893.00) (Action Item) | Date: | 12/11/2018 |
|
| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase Seven (7) Cisco Servers including three years support in the amount of $109,893.00 from ConvergeOne, pursuant to IFB No. S-1244. |
| | | | | | | | BACKGROUND
The City’s current data center is at near capacity. In use applications utilize 80% of current data center resources. New servers must be purchased in order to keep up with natural growth as well as to support upcoming Enterprise Resource Planning (ERP) implementation. On September 11, 2018, City Council approved an estimated $574,000.00 budget for the acquisition of ERP hardware / software and related licenses. Based on this approval a formal bid process to acquire seven (7) new servers was completed. |
| | | | | | | | DISCUSSION
Eight (8) bids were received and opened on November 19, 2018. All bids were found to be responsive. Bid results were as follows:
|
Bidders for IFB No. S-1244
|
|
COMPANY
|
TOTAL COST
|
|
ConvergeOne
Ontario, CA
|
$109,893.00
|
|
AAA Network Solutions
Buena Park, CA
|
$128,389.92
|
|
Kambrian Corporation
West Covina, CA
|
$145,629.46
|
|
Saitech, Inc.
Fremont, CA
|
$149,477.93
|
|
Federal Technology Solutions
Corona, CA
|
$153,679.68
|
|
Technology Marketing and Management Service
Los Angeles, CA
|
$156,723.49
|
|
Armstore.com
Garden Grove, CA
|
$162,313.13
|
|
Howard Technology Solutions
Ellisville, MS
|
$169,585.57
|
|
| | | | | | | | FINANCIAL IMPACT
The ERP Capital Fund will absorb the financial impact of the purchase not to exceed $109,893.00. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the City Manager or his designee to issue a purchase order to ConvergeOne, in the firm fixed amount of $109,893.00 for seven (7) Cisco Servers, including three years support.
|
|