| | | | | | | | Agenda Item - 5.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Charles D. Kalil
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorize the issuance of a purchase order to Apex Computer Systems, Inc. for the purchase of Hewlett Packard Computers. (Cost: $57,736.80) (Action Item) | Date: | 1/26/2016 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase 90 new and unused Hewlett Packard “HP” Business Personal Computers in the amount of $57,736.80 from Apex Computer Systems, Inc., pursuant to IFB No. S-1184. |
| | | | | | | | BACKGROUND
Some of the City’s computer inventory has exceeded the “end of life” requirements. These computers run the Windows XP operating system that Microsoft stopped supporting in April 2014. These computers cannot run the current supported version of Windows, creating a security risk to the City’s entire network. A formal bid process to replace 90 computers has been completed. |
| | | | | | | | DISCUSSION
There were 47 prospective bidders for this project. 13 bids were received. Bid results are as follows:
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Bidders for IFB No. S-1184
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Bidder Name
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Bid Amount
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Apex Computer Systems, Inc.
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$57,736.80
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Nitech
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$58,222.80
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0M Office Supply Inc.
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$60,264.00
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MK Management Inc.
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$61,916.40
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Cyber Computers, Inc.
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$62,020.40
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Daisy I.T.
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$62,833.97
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En Pointe
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$63,402.59
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GST Informaiton Technology Solutions
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$63,484.24
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PCM Logistics
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$66,335.12
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Global Blue DVBE, INC.
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$69,414.41
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Saitech, Inc.
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$112,174.60
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Ritmo Investments, Inc.
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$113,445.52
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Sigmanet
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$114,464.66
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All bids were found to be responsive. |
| | | | | | | | FINANCIAL IMPACT
The Information Technology Internal Service Fund will absorb the financial impact not to exceed $57,736.80, which has been budgeted for this purpose. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order to Apex Computer Systems, Inc. for the purchase of 90 new and unused Hewlett Packard Business Computers, in the amount of $57,736.80.
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