The Public Works Department has five (5) small pickup trucks that currently meet the City’s guidelines for replacement and were approved through the Fiscal Year 2018/19 budget process. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell, formerly known as the National Joint Powers Alliance, nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member of Sourcewell, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716. The results deemed National Auto Fleet Group as the lowest responsive bid.

National Auto Fleet Group                                         $26,463.53* each              

 * This price includes all applicable tax and destination charges.

There is no impact to the General Fund.  The financial impact is $132,317.65 to the Fleet Management Fund.  The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the City Manager or his designee to issue a purchase order in the amount of $132,317.65 to National Auto Fleet Group for the purchase of five (5) new small pickup trucks. 

By:  Steve Sudduth

        Equipment Maintenance Supervisor