| | | | | | | | Agenda Item - 3.f.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of purchase orders to Auto Parts Distributors, Napa Auto Parts and O'Reilly Auto Parts for the purchase of miscellaneous auto parts. (Cost: $240,000 per year for 5 years) (Action Item) | Date: | 9/11/2018 |
|
| | | | | | | | OBJECTIVE
For the City Council to authorize the Finance Director to issue purchase orders to Auto Parts Distributors, Napa Auto Parts and O'Reilly Auto Parts for the purchase of miscellaneous auto parts. |
| | | | | | | | BACKGROUND
The Public Works Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires miscellaneous auto parts to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to obtain these items from more than one vendor. The lowest bidder, Auto Parts Distributors, will be designated as the primary vendor. Napa Auto Parts and O’Reilly Auto Parts will be the second and third vendors utilized. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders. The variety and quantity of auto parts quoted was limited to simplify the bidding process. Specifications included eight (8) auto parts that are used on a regular basis.
Auto Parts Distributors $536.00
Garden Grove, CA
Napa Auto Parts $685.75
Stanton, CA
O'Reilly Auto Parts $713.13
Garden Grove, CA |
| | | | | | | | FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $240,000 per year for five (5) years. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue three (3) purchase orders for truck parts in a fixed amount collectively not to exceed $240,000 per year for five (5) years and to be divided between Auto Parts Distributors, Napa Auto Parts and O’Reilly Auto Parts.
By: Steve Sudduth, Equipment Maintenance Supervisor
|
|