A request for proposal (RFP No. S-1228) was advertised on October 4, 2017, and re-advertised on October 11, 2017. The proposal document was posted on the City's website on October 4, 2017, via the Planet Bids on-line bidding system. Two (2) proposals were received and reviewed on November 3, 2017. The Source Selection Committee (SSC) review scores were completed on November 16, 2017. The final SSC scores are as follows:

All City Management Services, Inc.      1460
American Guard Services, Inc.                  1140

ACMS is qualified to provide crossing guard services for the City of Garden Grove to school locations within the Garden Grove Unified School District by virtue of experience, training, education, and expertise.

The term of the agreement with ACMS will be for a period of one (1) year, with an option to extend the agreement for an additional four (4) years, for a total of five (5) years. Option years will be exercised one (1) year at a time, at the sole option of the City. The ACMS hourly billing rate will be Sixteen Dollars and Fifty-Nine Cents ($16.59) per hour, for the remainder of Fiscal Year 2017-18. Prior to each renewal option year, ACMS will provide the City with their proposed hourly rate for the coming option year. Annual increases are expected over the next several years due to the State of California’s scheduled increase in the minimum wage.

Total compensation under this agreement shall not exceed (NTE) the amount of One Hundred Ninety Seven Thousand Dollars ($197,000) per year for a minimum of three (3) hours per location. The funding for the contract for ACMS crossing guard services is currently part of the Police Department’s General Fund allocation. There will be no additional burden on the General Fund.

It is recommended that the City Council:

• Award a contract for RFP No. S-1228 to All City Management Services, Inc., in the amount of $197,000, for crossing guard services for 16 school locations within the Garden Grove Unified School District;

• Approve the contract term of January 1 through December 31, 2018, with an option to extend for an additional four years for a total of five years; and

• Authorize the City Manager to execute the agreement, and make minor modifications as appropriate.

By:  Courtney Allison, Fiscal Analyst