| | | | | | | | Agenda Item - 3.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | John Montanchez
| | Dept.: | City Manager
| Dept.: | Community Services
| | Subject: | Consideration of a request from the Sister City Association of Garden Grove to waive fees for their Welcome Reception to be held at the Community Meeting Center on Thursday, January 18, 2018. (Sponsorship Cost: $623) (Action Item) | Date: | 12/12/2017 |
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| | | | | | | | OBJECTIVE
To transmit a letter from Sister City Association of Garden Grove, requesting that the City Council waive the co-sponsorship policy regarding weeknight use of a City facility to conduct their Welcome Reception at the Community Meeting Center on Thursday, January 18, 2018. |
| | | | | | | | BACKGROUND
The Sister City Association of Garden Grove is a non-profit organization organized to further the knowledge and understanding between the people of Garden Grove and those of similar cities in Anyang, South Korea. The organization will be hosting a Welcome Reception for ten (10) Korean transfer students and their two chaperons that will be visiting for a period of one week from their sister city of Anyang, South Korea. |
| | | | | | | | DISCUSSION
At present, the City Council policy allows for co-sponsorship of events at City facilities Monday through Friday (8am-5pm). The Sister City Association of Garden Grove is requesting that the City Council make an exception and allow their group to utilize the Community Meeting Center during a weeknight, Thursday, January 18, 2018 at no charge for use of the room, set-up fees and staff time. |
| | | | | | | | FINANCIAL IMPACT
The cost to waive the Community Meeting Center room rental fees, set up fee and staff fees through co-sponsorship of the Sister City Association of Garden Grove Welcome Reception is $623 for a four (4) hour time slot. This event on Thursday, January 18, 2018, does not conflict with any scheduled or pre-scheduled events and therefore will not result in any lost revenue to the City. The staff fees will be absorbed within the current Community Services budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Consider the request from Sister City Association of Garden Grove.
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