| | | | | | | | Agenda Item - 3.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Tom Schultz
| | Dept.: | City Manager
| Dept.: | Fire
| | Subject: | Authorize the issuance of a purchase order to Allstar Fire Equipment Inc. for personal protective equipment for firefighters. (Cost: $158,309.53) (Action Item) | Date: | 11/28/2017 |
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| | | | | | | | OBJECTIVE
To secure City Council approval to authorize the Finance Director to issue a purchase order to Allstar Fire Equipment, Inc., for Lion turnouts, which are personal protective equipment used by firefighters; and approve an annual renewal of the purchase order for five years. |
| | | | | | | | BACKGROUND
On June 27, 2017, City Council approved the Fiscal Year 2017-18 budget that included a supplemental item for new fire turnouts. The Fire Department currently has 70 sets of turnouts that are red-tagged and are no longer in compliance with the National Fire Protection Agency (NFPA) standards for providing the health and life saving protection for firefighters. Over time, as turnout sets are exposed to fires (soot, chemicals, heat, water etc), and other elements, the fibers in the fabric begin to breakdown compromising the durability of this personal protective equipment. The department needs these turnouts to continue to provide core services to the community and provide firefighters with adequate protective gear at a fire scene. |
| | | | | | | | DISCUSSION
After conducting a performance analysis of different vendors, the Fire Department concluded that Lion turnouts provided the personal protective equipment that meets the needs of Firefighters and NFPA standards. Pursuant to Garden Grove Municipal Code Section 2.50.060(d), and based on the Fire Department recommendations, the Finance Director has determined that Allstar Fire Equipment is the sole supplier of Lion turnouts in the Southern California region. In addition, the Fire Department is requesting an annual renewal for five years in the amount of $100,000, with Allstar Fire Equipment, in order to remain standardized to maintain continuity and minimize maintenance costs. |
| | | | | | | | FINANCIAL IMPACT
The cost for the 70 turnouts is $158,309.53. Funding for the turnouts was approved as a supplemental item for the Fiscal Year 2017-18 budget, so there will be no additional burden to the City’s general fund.
The extension of the purchase order with Allstar Fire Equipment will allow the Fire Department to purchase additional turnouts, as needed. The annual cost will vary depending on the needs of the Fire Department. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order to Allstar Fire Equipment in the amount of $158,309.53 for the purchase of turnouts; and
- Authorize the Finance Director to issue an annual extension of the purchase order in the amount of $100,000, with Allstar Fire Equipment for five years.
By: Trevor Smouse, Fiscal Analyst
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