| | | | | | | | Agenda Item - 3.f.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of contract for RFP No. S-1221 to Master Landscape and Maintenance Inc., for oleander trimming and storm drain maintenance. (Cost: $68,425.92) (Action Item) | Date: | 10/24/2017 |
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| | | | | | | | OBJECTIVE
To request that the City Council award a contract to Master Landscape and Maintenance Inc., to provide all material, equipment, transportation, traffic control, and labor for trimming of the oleander bushes and storm drain maintenance. |
| | | | | | | | BACKGROUND
RFP No. S-1221 was advertised on July 19, 2017, and re-advertised on July 26, 2017. The proposal document was posted on the City’s website via the Planet Bids on-line bidding system. A mandatory pre-proposal meeting was held on August 3, 2017, with six (6) companies in attendance. |
| | | | | | | | DISCUSSION
Two (2) proposals were received and opened on August 21, 2017. The Source Selection Committee (SSC) review scores were completed on August 21, 2017, and the SSC unanimously voted to recommend the highest scoring proposer, Master Landscape Maintenance, Inc. The analysis below indicates the proposal pricing and the SSC scores:
| COMPANY NAME |
TOTAL AMOUNT
OF RATES COMBINED
|
FINAL SSC SCORES |
|
Master Landscape and Maintenance Inc.
Westminster, CA
|
$68,425.92 |
2580 |
|
S.C. Yamamoto, Inc.
La Habra, CA
|
$71,940.00 |
2220 |
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| | | | | | | | FINANCIAL IMPACT
The new contract for oleander trimming and storm drain maintenance is $68,425.92, which is available in the Public Works budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Master Landscape Maintenance Inc., in the firm fixed amount of $68,425.92 for the first three years with options to renew the contract for two additional years;
- Authorize the City Manager to execute the agreement on behalf of the City and make minor modifications as appropriate thereto; and
- Authorize the City Manager or authorized designee to sign amendments to the agreement including the authorization to enter into the option years, providing sufficient funds are available.
By: Richard Gosselin
Public Works Supervisor
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Contract | 10/16/2017 | Backup Material | DOC-20171016-10_59_54.pdf |
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