| | | | | | | | Agenda Item - 4.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Charles D. Kalil
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Award of contract to Virtunet for in-car video server and storage equipment for police vehicles, installation and three (3) years of maintenance. (Cost: $139,839) (Action Item) | Date: | 10/10/2017 |
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| | | | | | | | OBJECTIVE
For City Council to award a contract to Virtunet for in-car video server and storage equipment for police vehicles including installation and three (3) years of service, support and maintenance pursuant to RFP No. S-1224. |
| | | | | | | | BACKGROUND
The Police Department plans to purchase a new in-car video system for police vehicles during the 2017-2018 fiscal year. This new system will allow for increased performance and functionality with the eventual integration of body cameras, if desired. The current server and storage equipment for the Police Department’s in-car video system is over seven years old and is no longer under vendor support. In fact, the vendor that provided the equipment is no longer in business. Additionally, the current equipment does not have the capacity or scalability that a new in-car video system or body camera solution would require. Based on these deficiencies and the risk of downtime, City Staff issued RFP S-1224 to replace the existing server and storage equipment. |
| | | | | | | | DISCUSSION
RFP No. S-1224 was advertised on August 11 and 18, 2017. Seven (7) proposals were received on September 11, 2017. One of the proposals was deemed as non-responsive because the proposal did not meet the requested specifications. The Source Selection Committee (SSC) scores and pricing are listed below.
|
COMPANY NAME
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TOTAL
COST
|
SSC
SCORES
|
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VIRTUNET
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$139,839.00
|
2042
|
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VPLS SOLUTIONS, LLC
|
$146,981.03
|
2018
|
|
PRESIDIO
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$163,886.27
|
1603
|
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APEX
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$71,744.80
|
1520
|
|
DTC
|
$125,847.26
|
1283
|
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HYPETEC USA
|
$87,395.38
|
1088
|
|
DECISION CONSULTANTS
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$38,261.12
|
0 (Non-Responsive)
|
The SSC evaluated the six (6) qualified proposals based on Price, Project Plan (technology provided, scalability, implementation plan and the equipment’s ability to prevent data loss) and Qualifications of the Proposer (company experience, stability and reference checks). Based on these criteria, Virtunet received the highest score. |
| | | | | | | | FINANCIAL IMPACT
The total cost of this project is $139,839. Based upon early estimates made while preparing the FY 2017-18 budget, $133,000 in public safety restricted funds were appropriated to this project. The allocation of an additional $7,000 will be funded with available public safety restricted carryover budget (fund 226) from FY 2016-17.. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Virtunet, in the amount of $139,839, for the purchase of in-car server and storage equipment for police vehicles, including installation and three (3) years of service, support and maintenance; and
- Authorize the City Manager to execute the agreement, and make minor modifications as appropriate thereto, on behalf of the City.
By: Anand Rao
Information Systems Manager
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Agreement | 10/6/2017 | Backup Material | DOC-20171006-11_11_20.pdf |
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