On June 13, 2017, City Council awarded a contract to Thomco Construction Inc., in the amount of $793,518.76, for construction of the Police Department’s Records Section Remodel. However, the contract award excluded appropriations for incidental project costs. 

To fully complete construction of the Project, incidental costs need to be appropriated to the project budget. Incidental costs have been identified on Attachment 1, titled "Incidental Project Costs." Specifically, incidental expenses include construction management, inspection and architectural services, environmental and geotechnical testing, and project contingencies. The total amount of these incidental expenses is projected at $270,000.

Proceeds from the issuance of the Lease Revenue Bonds, Series 2015A (2015A Bonds) will be used to finance the Project.  It is requested that the City Council appropriate $270,000 from the 2015A Bond proceeds for incidental costs pursuant to the Police Department Records Section Remodel Project in the current fiscal year.

It is recommended that the City Council:

• Approve appropriation of $270,000 from the 2015A Bond proceeds for incidental costs pursuant to the Police Department Records Section Remodel Project; and

• Authorize the Mayor, City Manager, or the Finance Director to request for construction fund disbursements as necessary from the fiscal agent construction fund and account for all related project transactions in fund 105 (Public Safety Fund).

By: Dan Candelaria, P.E., T.E.

City Engineer