| | | | | | | | Agenda Item - 4.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of a Purchase Order to National Auto Fleet Group for one (1) new Ford F-250 utility truck. (Cost: $67,560.46) (Action Item) | Date: | 7/25/2017 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase one (1) new Ford F-250 utility truck from National Auto Fleet Group through the National Joint Powers Alliance (NJPA) competitive bid program, Contract No. 120716. |
| | | | | | | | BACKGROUND
The Public Works Department has one (1) utility truck that currently meets the City’s guidelines for replacement. The replacement was approved through the Fiscal Year 2017/18 budget process for encumbrances from Fiscal Year 2016/17. In order to perform the planned replacement, the purchase of one (1) new utility truck is required at this time. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment. |
| | | | | | | | DISCUSSION
The National Joint Powers Alliance (NJPA) nationally solicits, evaluates and awards contracts through a competitive bid process. As a member of NJPA, the City is able to utilize NJPA bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent NJPA competitive bid program, Contract No. 120716. The results deemed National Auto Fleet Group as the lowest responsive bid.
National Auto Fleet Group $67,560.46 *
* This price includes all applicable tax and destination charges. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The financial impact is $67,560.46 to the Fleet Management Fund. The surplus equipment will be sold at public auction.
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| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a Purchase Order in the amount of $67,560.46 to National Auto Fleet Group for the purchase of one (1) new utility truck.
By: Steve Sudduth, Equipment Mechanic Lead
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