The Communications Division operates on a 24/7 basis, which causes a great amount of wear and tear on its furniture and equipment. The furniture in the Police Department’s Communications Dispatch center is approximately 18 years old with mechanical components that no longer work and cannot be repaired because they are obsolete. Dispatchers use their computer keyboards on average of 12 hours a day. Not having the ability to raise and lower their workstations to an ergonomically correct height increases the chance for repetitive stress injuries, such as carpal tunnel syndrome and tendonitis.  The newer Spillman CAD/RMS system utilizes multiple computer monitors at each workstation, and the current furniture prohibits the organization of computer cables and does not provide easy access or enough airflow to the computer terminals stored underneath. 

Russ Bassett has proposed pricing based on CMAS (California Multiple Award Schedules) Contract #4-08-71-0077C. Corporate contracts are a result of rigorous due diligence processes at the state level that result in cost-effective and efficient acquisition of quality products and services.  This ensures that the City will receive competitive pricing, quality equipment and a premium level of service.

The purchase will be made using public safety-restricted funds previously appropriated and allocated for this purchase. There will be no impact to the General Fund. 

It is recommended that City Council:

• Authorize the procurement  and installation of communication consoles for the Police Department Communications Division consistent with the terms and conditions of CMAS (California Multiple Award Schedules) Contract No. 4-08-71-0077C; 

• Award a contract to Russ Bassett Furniture, in the amount of $113,759.26; and

• Authorize the City Manager to execute the agreement on behalf of the City and make minor adjustments as appropriate.

By: Captain Ed Leiva