The proposed project consists of renovation of front lobby area and Records section of the Police Department.  As part of the renovation, the final ADA upgrades will bring the Records Section into ADA compliance and fire sprinklers to the current code.  Additional upgrades include IT and audio/visual upgrades, bullet resistant public service windows and wall, replacing floor finishes, new cubical offices, repair, patching, and painting.

Staff solicited bids for this project pursuant to Municipal Code Section 2.50.100.

Two (2) qualified bids were received and opened in the City Clerk's  office at 11:00 a.m. on May 25, 2017.  The lowest qualified bidder is Thomco Construction, Inc., with a total bid of $793,518.76.  The bid is within the current project budget.  The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.

The anticipated contract schedule is as follows:

1. Award Contract - June 13, 2017
2. Begin Construction - July 10, 2017
3. Complete Construction - October 31, 2017.

There is no financial impact to the General Fund.  Proceeds from the issuance of the Lease Revenue Bonds, Series 2015A will be used to finance this Project.  It is requested that the bond proceeds be appropriated to this contract in the current fiscal year.

It is recommended that the City Council:

• Award a contract to Thomco Construction, Inc. in the amount of $793,518.76, for Project No.7008/6708 Garden Grove Police Department Records Section Remodel; and

• Authorize the City Manager to execute the contract, and make minor modifications as appropriate thereto, on behalf of the City; and

• Appropriate $793,518.76 of the bond proceeds held by fiscal agent; and

• Authorize the Finance Director to request for construction fund disbursements as necessary from the fiscal agent construction fund and account for all related contract transactions in fund 105 (Public Safety Fund).

By: Ed Leiva, Police Captain