| | | | | | | | Agenda Item - 3.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Kimberly Huy
| | Dept.: | City Manager's Office
| Dept.: | Community Services
| | Subject: | Award of contract to Southern California Landscape, Inc., to install a decomposed granite fitness trail at Eastgate Park. (Cost: $146,000) (Action Item) | Date: | 5/23/2017 |
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| | | | | | | | OBJECTIVE
To request City Council award a contract to Southern California Landscape Inc., to furnish all material and labor for the installation of a quarter-mile decomposed granite trail at Eastgate Park. |
| | | | | | | | BACKGROUND
In 2014, the City of Garden Grove received a three year grant from Community Action Partners of Orange County for installation of exercise amenities throughout Garden Grove parks. The addition of a quarter-mile fitness trail, at the perimeter of Eastgate Park, is the third year commitment to the grant agreement. |
| | | | | | | | DISCUSSION
On April 7, 2017, a Notice Inviting Bids was released to contractors that would be interested in providing services for the installation of a quarter-mile decomposed granite fitness trail at the perimeter of Eastgate Park. A bidders meeting was held on April 19, 2017, at Eastgate Park, at which time the prospective bidders viewed the actual site and took measurements.
Two qualified proposals were received and opened on May 8, 2017. Southern California Landscape, Inc., submitted the lowest responsible bid at $146,000. The other bid received was from R.E. Schultz Construction, Inc., for $197,440. Southern California Landscape, Inc., was identified as the lowest responsible bid, and reference checks have been completed by staff. |
| | | | | | | | FINANCIAL IMPACT
The total cost for the installation of the fitness trail will be $146,000 with $105,000 to be paid by the Community Action Partnership grant, and the remainder $41,000 from Park Fees. There are sufficient funds available within the existing Fiscal Year 2016/2017 Budget for this project.
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| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Southern California Landscape, Inc., for the installation of a quarter-mile fitness trail at Eastgate Park, in the amount not to exceed $146,000; and
- Authorize the City Manager, or his designee, to sign the contract on behalf of the City, including making minor modifications as appropriate and necessary.
By: John Montanchez, Recreation Services Manager
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