The City's Engineering Division contracts with KOA Corporation to fulfill the demands for on-call engineering inspections, and the Traffic Engineering Section has had a recent temporary vacancy due to staffing changes.  The Section is responsible for promptly responding to residents’ inquiries and requests, managing the Traffic Management Center, coordinating bi-monthly Traffic Commission meetings, overseeing the multi-jurisdictional Traffic Signal Synchronization Capital Program, coordinating the Santa Ana-Garden Grove Go-Local Program, and conducting special studies for grant applications. Their purview also includes the management of the City’s Traffic Signal Network, including planning and overseeing all maintenance and operations. 

Given the challenges of performing all these tasks with two full-time traffic engineers, in July 2016, Traffic Engineering began using an existing agreement with KOA Corporation, the engineering consulting firm, to temporarily provide a consultant engineer who could provide the necessary staffing support to manage the Section’s various duties.   

The existing Agreement, however, is running low in funds, thus requiring an amendment to increase the monetary value of the Agreement, from the original $400,000 to $600,000, a $200,000 increase. This increase will ensure the Traffic Engineering Section continues to be adequately staffed to provide all the required services to the community.  

There is no impact to the General Fund.  The cost will be paid by the Traffic Engineering Operational Budget.

It is recommended that the City Council:

•  Approve Amendment No. 2 to the existing Agreement with KOA Corporation, increasing the initial Agreement amount from $400,000 to $600,000, a $200,000 increase; and
  
  
• Authorize the City Manager to execute Amendment No. 2 to the professional services agreement on behalf of the City and to make minor modifications as appropriate. 

By:    Ana Neal, Sr. Administrative Analyst