At the City Council’s annual goal setting workshop held last month, the City Council identified the development of a five-year strategic plan that engages the community as a priority for the coming year.  It was determined that the organization and community would benefit from having a clear vision, mission, values and strategic multi-year direction that builds on the Council’s annual goal setting workshop.  The development of a long-range strategic planning process that involves the community is timely in light of the new districts that have been established and the desire to hear from and gathering input from all sectors of the community.  

Management Partners has extensive experience helping many organizations develop strategic plans that are implementable and practical, while providing a strong vision for the future.  The attached agreement and related proposal present a strategic planning process that involves the City Council, members of the community in each district, the City’s boards and commissions, and staff.  The process includes an environmental scan, community meetings, surveys, and other forms of data gathering that integrate with and build on previous priority setting work facilitated by Management Partners for the City that includes strong collaboration with City staff.  The result will be a citywide strategic plan with a vision, mission, values, goals, strategies to achieve the goals, measures of success, and an implementation action plan that will help guide decisions and resources into the future.  

The total cost of consulting assistance for this project is $49,700, which includes all fees and expenses.  Management Partners also recommends a contingency of $5,000 in the event the scope is changed or more on-site meetings are needed than anticipated.  With the contingency, the total contract amount is $54,700.  Funds from the current year budget that were previously allocated for election costs but were not fully needed to conduct the 2016 election will be carried over for this project. 

It is recommended that the City Council:

• Approve the attached agreement with Management Partners, in the amount of $54,700.
  
  
• Authorize the City Manager to execute the agreement on behalf of the City and make minor modifications as necessary.