The existing Fire Station No. 6 is located on the corner of Chapman Avenue and Debbie Lane on a residential lot in a converted single family home.  Given the proximity to Harbor Boulevard, it is the closest fire station to the multi-story hotels that line the street.  As such, it lacks the capacity to hold the necessary vehicles, equipment and manpower to adequately serve the large buildings within its area. 

Staff conducted an analysis of the capital needs of the Fire Department, and determined that the construction of a new Fire Station No. 6 on an acre-sized site within Westhaven Park was optimal at meeting infrastructure needs of the Fire Department. Since the proposed fire station project would remove a very valuable acre of parkland from Westhaven Park along the frontage of West Street, and because the existing Fire Station No. 6 at Chapman Avenue and Debbie Lane building has aged and is undersized, it was decided that funding would be necessary to remove and construct a new community building in the same location.

On September 22, 2015, the City Council authorized the execution and delivery of the Lease Revenue Bonds, Series 2015A to refund and upsize the 2002 Certificates of Participation.  This action produced proceeds to provide funding for various public capital improvements including a replacement fire station for Fire Station No. 6.

In the formative stages of the project, staff has determined that the most cost efficient method of delivering a completed fire station is to use the design-build process. Design-build is a procurement method used to deliver a project in which the design and construction services are contracted out to a single entity known as the design-builder. This will be the first project done by the City of Garden Grove using the design-build process. The process involved developing contract documents laying out the schedule, scope of work, and estimated costs. Then staff advertised a Request for Statements of Qualifications (RFSQs) from interested design-build enterprises (D-BE).

Staff evaluated the Statements of Qualifications and selected the top three to receive a Request for Proposal (RFP) for proposed Fire Station No. 6. On December 21, 2016, staff issued the RFP pursuant to Municipal Code Section 2.50.100.  Three (3) proposals were received in the Purchasing Manager’s office at 2:00 p.m. on February 8, 2017.  Staff reviewed and evaluated each of the written proposals.  Subsequently, each of the D-BEs made presentations to staff to complete their portion of the RFP process.  

RABC-ECC, A Joint Venture submitted the proposal that was evaluated as the best value with a total price of $5,535,919. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order.  The anticipated contract schedule is as follows:

         Award contract               - March 28, 2017

         Notice to Proceed            - April 27, 2017

         Complete construction     - July 17, 2018

Proceeds from the issuance of the Lease Revenue Bonds, Series 2015A will be used to finance this Project. It is requested that bond proceeds be appropriated to this contract in the current fiscal year. 

It is recommended that the City Council:

• Award a Contract to RABC-ECC, A Joint Venture in the amount of $5,535,919 for Project No. 7009 – Design and Build Fire Station No. 6 and Community Building;

• Authorize the City Manager to execute the agreement, and make minor modifications as appropriate thereto, on behalf of the City;

• Appropriate $5,535,919 of the bond proceeds held by fiscal agent; and

• Authorize the Finance Director to request construction fund disbursements as necessary from the fiscal agent construction fund and account for all related contract transactions in fund 105 (Public Safety Fund). 

By:  Dan Candelaria. P.E., T.E.

       City Engineer