| | | | | | | | Agenda Item - 5.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Charles Kalil
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Authorize the issuance of a purchase order to CPAC, Inc. for the purchase of 180 Hewlett Packard Computers including three years warranty. (Cost: $121,021.43) (Action Item) | Date: | 2/28/2017 |
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| | | | | | | | OBJECTIVE
To secure City Council authorization to purchase 180 new and unused Hewlett Packard Business Personal Computers including three years of warranty in the amount of $121,021.43 from CPAC, Inc., pursuant to IFB No. S-1211. |
| | | | | | | | BACKGROUND
The proposed purchase replaces the City’s most dated desktop computer inventory acquired in July 2012. Nearly all of these replacements are in the Police Department. The new computers include the latest Windows operating system, faster processors, larger hard drives, built-in flash card readers, and the ability to handle multiple displays without additional hardware. Benefits of the new computers include improved security and increased performance to support the Police Department's Spillman Records Management System. A formal bid process to replace 180 computers has been completed. |
| | | | | | | | DISCUSSION
There were 55 prospective bidders for this project. Twenty-one (21) bids were received. One bid was not responsive to the bid specifications. Bid results are as follows:
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Bidders for IFB No. S-1211
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Bidder Name
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Bid Amount
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CPAC Inc.
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$121,021.43
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Unicom Government, Inc.
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$141,139.80
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Southern Computer Warehouse
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$136,664.93
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Hypertec USA
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$130,834.79
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Staples Technology Solutions
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$126,630.27
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Amtek Computer
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$273,302.86
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M&A Technology, Inc.
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$130,664.72
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Sehi Computer Products, Inc.
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$129,190.68
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New Tech Solutions, Inc.
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$126,657.11
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Granite Data Solutions
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[Not Responsive]$101,823.75
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OM Office Supply, Inc.
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$130,237.43
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Dilitex, Inc.
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$128,049.21
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Saitech, Inc.
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$127,522.12
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Impex Technologies, Inc.
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$171,683.15
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Apex Computer Systems, Inc.
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$230,408.73
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Zones, Inc.
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$204,246.81
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Cyber Computers, Inc.
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$123,473.65
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Code Red Infrastructure LLC
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$151,101.76
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Data Impressions
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$154,650.26
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GST Technologies
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$127,143.92
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Zones, Inc.
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$133,878.46
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All bids except Granite Data Solutions were found to be responsive. |
| | | | | | | | FINANCIAL IMPACT
The Information Technology Internal Service Fund will absorb the financial impact not to exceed $121,021.43, which has been budgeted for this purpose. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order to CPAC, Inc. for the purchase of 180 new and unused Hewlett Packard Business Computers, including three years warranty, in the amount of $121,021.43.
By: Noel Proffitt, Senior Information Technology Analyst
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