The Land Development Section (Section) in the Engineering Division has two vacancies that comprise 50 percent of the section’s staff, which will not be filled in the near term.  With the local economy recovering at a high rate, redevelopment activity is on the rise, creating heavy workloads and demanding fast turnaround times from staff.  For these reasons, it is practical to have consultant civil engineering plan checking and construction inspection services to meet development needs within the community. The services required include plan checking grading plans, street improvement plans, tenant improvements plans, Water Quality Improvement Plans, tentative and final parcel and tract maps, lot line adjustments, legal descriptions, site/construction inspection and survey and easement documents.

Staff solicited three requests for proposals to civil engineering firms. Two of the consultants submitted a proposal. A panel consisting of three staff members rated the proposals on the basis of qualifications, work plan, and references. Based on the evaluations results, Engineering Resources of Southern California rated the highest. The following is a summary of the ratings: 

There is no impact to the General Fund. The costs associated with this Agreement have been budgeted into the Engineering Services' Division Budget. 

It is recommended that the City Council:

• Award a contract to Engineering Resources of Southern California to provide on-call civil engineering plan checking and construction inspection services, in the amount, not to exceed, $600,000 for three years, with the option for two (2) additional two (2) year extensions;

• Authorize the City Manager to execute the professional services agreement on behalf of the City and to make minor modifications as appropriate; and
  

• Authorize the City Manager to enter into the extensions for two (2) additional two (2) year terms should a funding balance remain. 

By: Kamyar Dibaj, MS, Project Engineer