| | | | | | | | Agenda Item - 4.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | John Montanchez
| | Dept.: | City Manager
| Dept.: | Community Services
| | Subject: | Award a contract to Novak & Normal Inc. dba: The PM Group for Project No. S-1259 - to print the City's Parks and Recreation Guide. (Cost: $65,500) (Action Item) | Date: | 1/28/2020 |
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| | | | | | | | OBJECTIVE
This memo is to request the City Council to award a contract to Novak & Normal Inc. dba: The PM Group for Project No. S-1259 - to print the City's Parks and Recreation Guide. |
| | | | | | | | BACKGROUND
The Community Services Department creates and designs the Parks and Recreation guide, which is mailed to 48,000 homes in Garden Grove, three times per year. The guide provides vital information about the City's recreation and community services to the residents of Garden Grove. The PM Group is needed to print the 144,000 copies and deliver them to the United States Post office. |
| | | | | | | | DISCUSSION
Staff solicited bids for a company to print the Parks and Recreation Guide pursuant to Municipal Code Section 2.50.100.
Two (2) qualified bids were received and opened in the Purchasing Office at 10:00 a.m. on Monday, November 21, 2019. The lowest qualified bidder was Novak & Normal Inc. dba: The PM Group, with a total bid amount of $65,500. This bid is within the current project budget. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order. Contractors and bid amounts are as follows:
| Novak & Normal Inc. dba: The PM Group |
$65,500 |
| Axiom Design |
$280,480 |
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| | | | | | | | FINANCIAL IMPACT
This contract will have no additional fiscal impact on the general fund, as the funds required are allocated as part as the department's normal operating budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Novak & Normal Inc. dba: The PM Group, in the amount of $65,500, for Project No. S-1259 - to print the City's Parks and Recreation Guide;
- Authorize up to four additional years for a total of five years with option years exercised one year at a time; and
- Authorize the City Manager to execute the contract and make minor modifications as appropriate thereto, on behalf of the City.
By Mark Freeman, Community Services Supervisor
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | PM Group Contract | 1/14/2020 | Agreement | PM_Group_2020_contract.pdf |
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