| | | | | | | | Agenda Item - 6.d.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of contracts to Cannon Corporation, and Bruce Hall Land Surveyor, Inc., for land surveying and related services on an as-needed basis. (Cost: $500,000) (Action Item) | Date: | 9/24/2019 |
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| | | | | | | | OBJECTIVE
To request City Council approval of two contracts to 1) Cannon Corporation; and 2) Bruce Hall Land Surveyor, Inc., land survey consultants, to provide land surveying and related services on an as-needed basis. |
| | | | | | | | BACKGROUND
The City of Garden Grove has various divisions requiring survey services; Streets & Storms Drains, Water, Sanitary District, Real Property, and occasionally Community Development. Historically, the primary demand comes from the capital projects that need design and construction staking surveys. However, there is also a need for reviewing tract and parcel maps, right-of-way acquisition maps and preparing legal descriptions. |
| | | | | | | | DISCUSSION
Four requests for proposals were sent to survey firms for on-call survey services, and four proposals were received and rated by a panel consisting of four staff members. The proposals were evaluated on the basis of qualifications, work plan and references. Based on the evaluation results, Cannon Corporation and Bruce Hall Land Surveyor, Inc. were rated the highest. The following is a summary of the rating.
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Cannon
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Bruce Hall
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CL Survey
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Truxaw
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RATER A
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181.50
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179.50
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168.00
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168.00
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RATER B
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172.50
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171.50
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171.00
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167.00
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RATER C
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191.00
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197.00
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183.25
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189.00
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RATER D
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170.50
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163.00
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164.50
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162.50
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TOTALS
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715.50
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711.00
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686.75
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686.50
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| | | | | | | | FINANCIAL IMPACT
There is no financial impact to the General Fund. The services will be funded by the various projects requiring survey services. Each agreement will be established for a three (3) year period in the amount of $250,000, for a total not-to-exceed amount of $500,000, for three years for both contracts. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award contracts for on-call land surveying services to: 1) Cannon Corporation and 2) Bruce Hall Land Surveyor, Inc., in the amount of $250,000 per contract for a term of three years; and
- Authorize the City Manager to execute the contracts, and make minor modifications as needed, on behalf of the City.
By: Nick Hsieh, P.E., Associate Engineer
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