Prior to using Office Depot, Inc., the City purchased office supplies from OfficeMax until their merger with Office Depot.  The City has been piggybacking onto the competitive contract #005489 with Oakland County Michigan via the America Saves Program since September 24, 2018, for purchasing office supplies (see attached). The piggybacking process streamlines the purchasing process and saves time and other resources necessary for doing our own solicitation. Utilizing the contract also offers the City an annual spend rebate of one to four percent.  The contract effective date was September 24, 2018, and is due to expire on September 30, 2021.

The City currently has a purchase order with Office Depot. Inc., for the purchase of office supplies that is used by all City departments via a web portal that has been customized for the City. It is also in the City’s best interest to purchase per the attached Oakland County Michigan contract as this contract includes a discount for the most frequently purchased items. The average annual purchases of office supplies City wide for the past three years is approximately $90,000, therefore purchases will exceed the current purchase order amount of $50,000. City Council approval is required to increase the purchase order amount to $90,000.

There is no additional impact to the general fund. Funds for the purchase of office supplies have been budgeted in the current fiscal year 2018-19 budget.

It is recommended that the City Council:

• Authorize an increase to the current purchase order with Office Depot from $50,000 to $90,000 per year;

• Approve the continued use of the Oakland County Michigan contract through September 30, 2021, and approve any future extensions of the contract; and

• Authorize the City Manager or his designee to sign the purchase order and make any modifications as needed on behalf of the City.