Item Coversheet

Agenda Item - 6.c.


City of Garden Grove


INTER-DEPARTMENT MEMORANDUM

To:Scott C. Stiles

From:William E. Murray
Dept.:City Manager 

Dept.: Public Works 
Subject:

Award a contract to West Yost Associates for professional engineering services to prepare the 2019 Water Master Plan Update. (Cost: $1,019,287) (Action Item)

Date:6/11/2019

OBJECTIVE

For the City Council to award a contract to West Yost for professional engineering services for the preparation of the 2019 Water Master Plan Update.

BACKGROUND

The last Water Master Plan (WMP) was completed in 2008.  Many of the priorities that included fire flow deficiency pipeline improvements, service replacements, valve replacements, well site redevelopment projects, facility rehabilitation and improvement projects that were recommended in the 2008 WMP have been completed. Some of the projects that were identified in the 2008 WMP are in construction this fiscal year. It is industry standard to update the WMP every five to ten years to ensure that water systems continue to provide adequate service to customers, meet the latest regulatory requirements, and accommodate any factors and events within last ten years that may impact water systems.

A primary focus of the 2019 WMP will be to re-evaluate and update fire flow availability and requirements. Since 2008, the Garden Grove Unified School District has modernized schools to convert all fire protection to a sprinkler system. This requires proper assessment and re-establishment of fire flow requirements throughout the City.

Another focus of the master plan will be addressing the newly adopted regulations that affect water system planning.  The America’s Water Infrastructure Act of 2018 requires communities to assess risk to and resilience of their water systems to malevolent acts or natural hazards. The required assessments need to be done by March 2020. The 2019 WMP will also address replacement of the City’s aging infrastructure. The majority of the water distribution system is made up of asbestos cement pipes that are over 50 years old. This requires proactive attention, evaluation, and prioritization for replacement based on their life span to minimize main pipe breaks.

 

In addition, this master plan update will include hydraulic model update, booster pump stations & facilities assessment, SCADA assessment, Asset Management Plan, and other necessary assessments and evaluations of the water system.  The 2019 WMP will provide a road map to guide expenditures to address the City’s highest priority needs.

DISCUSSION

Staff requested proposals from five (5) firms to provide professional engineering services.  A panel of three members rated the submitted proposals on the basis of qualifications without considering cost. The following is a summary of the proposal ratings:

 

             

  Black 

  & Veatch  

 

   HDR   

Michael

    Baker     

West

      Yost      

Woodard 

 & Curran   

 Rater A    143.5  150.0 140.0 151.0 145.0
 Rater B  162.0  167.0 142.5  167.0  161.5 
 Rater C  171.25 174.25  168.5   173.25  170.25
 Totals  476.75 491.25 451.0 491.25 476.75

 

Based on evaluation results, West Yost Associates and HDR were rated as the top two firms with ratings that were equally high in qualifications and ability to provide professional engineering services for this project. Staff invited both firms to interview for final selection.   Based on the evaluation and ratings of their presentation and answers to questions provided at the interview, staff is recommending West Yost Associates for this project.

FINANCIAL IMPACT

The cost of this project is $1,019,287 and will be financed with Water funds within the current FY 2018-19 budget. There is no impact to the General Fund.

RECOMMENDATION

It is recommended that the City Council:

 

  • Award a contract to West Yost Associates for the professional engineering services for the 2019 Water Master Plan Update, in the amount of $1,019,287; and

  • Authorize the City Manager to execute the agreement on behalf of the City, and make minor modifications as appropriate thereto.

 

 

 By:  Rebecca Li, Sr. Civil Engineer

 

 

 




ATTACHMENTS:
DescriptionUpload DateTypeFile Name
Professional Services Agreement5/22/2019AgreementConsltAgmt-City_WestYost_Attorney_Firm_Signature.pdf